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Business Manager

The Academy seeks an experienced accountant and operations manager with nonprofit experience for its Business Manager. This individual will be an integral member of our team, working closely with the Executive Director, Director of Development, program directors, and the treasurer of the Academy’s Board and Foundation Board. The staff position is based at our offices at 1922 University Ave, in Madison, WI. This is a 50% position.

Position: Business Manager
General Duties: Responsible for all accounting, human resource functions and building management.
Reports to: The Executive Director


Specific tasks for this position include but are not limited to:

Accounting and Financial Management

  • Enter all data into QuickBooks for the Academy and its supporting Foundation
  • Reconcile all bank and credit card accounts
  • Prepare monthly statements on a modified cash basis for the Treasurer’s review
  • Prepare supporting subsidiary ledgers kept in Excel
  • Draft notes to the financial statements to assist with the interpretation of the data
  • Prepare monthly P&L and General Ledger reports for program staff
  • Make any necessary adjustments to the financials after Treasurer and staff review
  • Prepare and distribute quarterly reports in advance of board and committee meetings
  • Make year-end adjustments to restate financial reports on a full accrual basis
  • Prepare schedules and documents for the annual audit
  • Prepare documents and responses to questionnaires related to the Forms 990
  • Assist the Executive Director as needed  in developing and implementing financial management policies and procedures


  • Create and distribute bi-monthly timesheets; record timesheet data
  • Submit payroll information to the Payroll Center on time to meet pay dates
  • Maintain current employee information in the Payroll Center web site
  • Distribute pay check stubs
  • Enter payroll data into QuickBooks
  • Retrieve and file quarterly and annual payroll reports

Human Resources

  • Orient new staff on payroll procedures and guidelines regarding the benefits package
  • Review and renew contracts with the various benefits providers
  • Assist the Executive Director as needed in updating personnel policies
  • Maintain confidential personnel files

Administrative and Program support

  • Assist staff in the preparation of their annual program budgets and grant application budgets
  • Create budgets for all administrative functions
  • Compile the Academy’s master budget
  • Provide staff with the necessary organizational financial information required in grant applications
  • Calculate the annual endowment distribution from the supporting Foundation
  • Serve as recording secretary for the Academy’s Finance and Audit Committees
  • Serve as recording secretary for the supporting Foundation
  • Participate in semi-monthly staff meetings

Building Management

  • Oversee contracts and vendor relationships related to operations and maintenance of the Wisconsin Academy office building (Steenbock Center)
  • Ensure routine maintenance and emergency repairs for the building and grounds within the constraints of the organizational budget as directed by the Executive Director

Minimum requirements

  • Four-year accounting degree
  • Experience in nonprofit administration
  • Proficiency in QuickBooks, Word and Excel
  • Proficiency in CiviCRM desired


The salary range for this position will be $19-24/hour depending on experience and skills. The Academy provides health insurance and other benefits on a pro-rated basis.

To Apply

Please e-mail a cover letter, resume, and three references to on or before March 3, 2017 for best consideration. Phone calls are not encouraged.

The Wisconsin Academy is a lifelong learning organization created by and for the people of Wisconsin. We bring people together at the intersection of the sciences, arts, and letters to inspire discovery, illuminate creative work, and foster civil dialogue on important issues. In this way, the Academy connects Wisconsin people and ideas for a better world.

Wisconsin People & Ideas Summer Editorial Internship

Wisconsin People & Ideas, the Wisconsin Academy’s quarterly magazine of contemporary Wisconsin thought and culture, seeks a part-time (20 hrs/wk) editorial intern for summer 2017.

The only independent magazine exploring contemporary intellectual and artistic life in our state, Wisconsin People & Ideas publishes fiction and poetry from Wisconsin writers, highlights new works from our visual artists and photographers, and covers science and environmental issues that affect Wisconsin’s people, lands, and waters. 

Applicants for the four-month intern position should have the following:

  • Strong writing and editing skills
  • Digital experience with web publishing and/or social media.
  • Knowledge of basic office operations (e.g. photocopying, mailing, etc.)

Experience with college newspaper, journal, or arts/culture publication preferred.

Responsibilities include the following:

  • Participation in planning, developing, and editing articles for Wisconsin People & Ideas magazine
  • Fact/quote checking and researching/locating images
  • Writing and editing ancillary copy as assigned.
  • Assisting in design and production tasks.
  • Basic text and image file administration, including e-mail correspondence

Intern applications are due May 12, 2017, with an anticipated start date of June 1, 2017. The internship concludes the week of August 31, 2017. While this is a volunteer position, interns will receive a small honorarium upon completion of their three-month term. Candidates should submit a cover letter, a writing sample and/or design portfolio, and a résumé with three references via e-mail to Jason A. Smith, editor, Wisconsin People & Ideas.


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Wisconsin Academy Administrative Offices and Steenbock Gallery
1922 University Avenue
Madison, Wisconsin 53726
Phone: 608-263-1692

James Watrous Gallery of the Wisconsin Academy of Sciences, Arts & Letters
3rd Floor, Overture Center for the Arts
201 State Street
Madison, WI 53703
Phone: 608-265-2500